80/20 Life Tracker: a free Notion template
A free Notion template that scores every task by impact and effort, sorts your top 20% to the front, and turns the remaining 80% into a weekly decision list. Duplicate it, fill it, run the method by hand. When the manual upkeep gets old, PRTO is the same lens as software.
What is inside the template
Five pieces, one job: make the vital few visible and keep the rest honest.
Area dashboard
A landing view grouped by the three sample areas: Work, Side Project, Personal. Every task lands in a context, not a flat pile.
Scored task list
One table for everything you capture. Each task gets an Impact score and an Effort score from 1 to 10, which is the only input the method asks for.
Auto-sorted top 20% view
A formula turns impact and effort into a leverage score, then sorts so the high-leverage minority sits at the front of the list.
Bottom 80% decision view
The rest of the list, reframed as decisions: defer it, delegate it, delete it, or keep it knowingly. Captured but out of the way.
Weekly 80/20 review
A recurring checklist that re-scores stale tasks, retires dead ones, and re-picks the vital few for the week ahead.
The method, by hand or by software
The template and PRTO are the same idea at two levels of effort. Both ask you to capture everything, score it by impact and effort, and keep the top 20% in view. The difference is who does the upkeep.
In Notion, by hand
You score each task yourself. The formula sorts the list, the views keep the vital few in front, and the weekly review is a checklist you run. It works because the method is simple, and it stays honest because you keep it honest.
In PRTO, by software
You declare the lens once: goals or urgency. The top 20% column stays live as tasks land, the Focus page shows where your areas intersect, and your top 3 is a click away instead of a weekly ritual.
Start with the template if you want to feel the method before you trust a tool with it. Start with PRTO if you already trust the method and want it done for you. Either way, the rule is the same: a small slice of your tasks produces most of your results, so that slice is the list that matters.
Frequently asked questions
What does the 80/20 Life Tracker template do?
It gives you a Notion workspace where every task is scored on impact and effort. A formula turns the two numbers into a leverage score, a sorted view floats the top 20% to the front, and the remaining 80% becomes a weekly decision list instead of a wall of guilt.
Do I need a paid Notion account?
No. The template works on Notion's free plan. Duplicating it takes a free Notion account and one click.
Is the template really free?
Yes. Free to duplicate, free to keep, free to adapt. No PRTO account needed and no email gate.
How is the template different from PRTO?
The template is the 80/20 method run by hand: you score each task, formulas sort the list, and a weekly review keeps the scores honest. PRTO is the same lens as software: areas, a goal/urgency lens toggle, a live top 20% column, and a top 3 focus. Same method, less upkeep.
Can I change the scoring or the areas?
Yes. It is a normal Notion database once you duplicate it. The properties, the formula, the views, and the sample areas are all yours to edit.
Same method, less upkeep
PRTO runs the 80/20 rule for you: capture into areas, declare the lens, watch the top 20% column, protect the top 3. 14-day free trial, then $7/month.
